Standing Orders

Woolbeding with Redford Parish Council has adopted, and review annually, the following Standing Orders:

  1. Code of Conduct
  2. Standing Orders
  3. Financial Regulations
  4. Risk Assessment
  5. Schedule of Assets
  6. Internet Banking Policy

The following is an extract from the National Association of Local Councils (NALC) Governance Toolkit for Parish& Town Councils.

Standing Orders

Parish councils are subject to the basic arrangements relating to the conduct of meetings and making decisions many of which are contained in the Local Government Act 1972 and in particular Schedule 12 to the 1972 Act (paragraphs 7-13 and 39-45). These provide for:

• Holding an annual meeting

• Holding other meetings

• Location of meeting not to be in licensed premises unless no other suitable room is available

• Public Notice of meetings

• Service of summons on councillors to attend meetings

• A councillor to preside at meetings

• Quorum to be no less than 3

• Voting by show of hands

• Arrangement for votes to be recorded

• Decisions to be by majority vote

• Provision for casting vote

• Recording attendance

• Provisions for minutes and their validity

• Power to make Standing Orders subject to the above provisions

A parish council is generally not required by law to make Standing Orders which regulate how they conduct their business. However, the basic provisions in the 1972 Act (and other legislation) are insufficient for the majority of parish councils. Standing Orders are therefore necessary for regulating the practical arrangements to give effect to statutory requirements. Where Standing Orders are adopted, it is preferable that they include any statutory requirements for procedures. This avoids the need for separate referencing to legislation. Any Standing Orders adopted by a council must not have the effect of overriding or conflicting with requirements that are laid down by legislation. Once Standing Orders which are additional to those which reflect statutory requirements have been made, a parish council is bound to observe and comply with them (unless they vary or suspend them by resolution).

A variety of Standing Orders have been made by parish councils to deal with particular situations and to provide consistency in respect of necessary procedure. Examples of matters requiring regulation by standing orders include:

• Formulating motions for debate and discussion at meetings

• Order of business at annual meetings

• Order of business at ordinary meetings

• Formulating rules of debate for motions

• Participation by the public at meetings

• Dealing with disorderly conduct

• Awarding and entering into contracts

• Regulating and controlling finances

• Appointing employees

• Rules for committees and sub-committees

• Excluding the public and press

• Amending Standing Orders